Secretary / Receptionist

REF 1845409

08.07.2025 | Abu Dhabi | full time

Description: Responsibilities
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements: Job Responsibilities:
Receive and serve customers, suppliers and visitors.
Comply with the biosecurity protocol, prior to the entry of any internal or external person to the organization.
Schedule and coordinate the meetings of each Management and everything that is required to carry them out.
Give advance notice of meetings and visits to the General Manager.
Provide assistance service to Management (agenda, meetings, presentations, etc.).
Job Requirements:
Search for suppliers, request quotes, coordinate and manage payments when required by General Management.
Answer and transfer calls to any of the areas.
Receive documents (invoices, bills, magazines, receipts, etc.) and direct them to the corresponding areas.
Draft letters, contracts, minutes, etc. to clients or other institutions by order of the General Manager.
Collaborate and provide support in any other administrative activity requested by the Management.